Here at OSU you have the opportunity to be a mover, a shaker, and a policy maker! ASOSU and University committees have become a quintessential tool for students and faculty to ensure democratic representation of their respective constituencies to university administration. As a student representative on an ASOSU or University committee you have the right to participate in all actions that your group takes as a colleague among faculty and administration. Engage yourself in the decision-making process by becoming well versed in parliamentary procedure and updating yourself on the committees' recent activity. This is your chance to make a concrete impact on your university while developing professional skills. Challenge yourself to stand out among your peers and represent our student body.
BE A STUDENT REPRESENTATIVE
As a student representative, either on a committee, as part of student government, or part of a task force, you have the right to be involved in all of the actions that your group takes. The committee, task force or other group should provide you with an agenda, supporting documents, and some type of record of decisions or minutes. You should get an agenda in time to respond and arrange to be at the meeting. Meetings should be scheduled during a time when you are able to attend and the group should avoid taking action during finals weeks or breaks between terms. If your committee or other group fails to provide you with enough information to fully participate or enough notice to be present, do not hesitate to object. This is basic courtesy. You can notify the chair or raise the problem at a meeting. All committee meetings at Oregon State University are open to the public and therefore are subject to the Oregon Public Meeting Laws (ORS 192.620-192.710).
YOU HAVE THE RIGHT TO BE HEARD AT MEETINGS
Learning parliamentary procedure can help you do this. If your committee or group does not use a formal process and you feel that it is difficult for you to speak up, you may want to discuss this with the chair or another member. It is not unusual to feel intimidated, especially when faculty/staff members or other students seem to know each other and be familiar with the subject matter. Most groups are glad to help a newcomer participate, but it is important to let them know when help is needed.
HOW TO REPRESENT THE STUDENT BODY
You are on the committee to make sure that the student opinions are expressed. Of course you have your own opinions and should offer these to the committee. However, there are some things you can do to make sure the interests of the entire student body are represented. The following is a list of general-purpose questions that could be applied to most committee decisions:
- Who proposed the decision and who will benefit from that decision?
- What data or information supports the decision? Has their opinion been heard?
- Who will be affected by the decision? Has their opinion been heard?
- Is the decision in the interest of the student body and or OSU as a whole?
- Does the committee have the authority to make this decision or will other decision makers be involved
- Will this decision help solve problems in the future or does it merely postpone a more basic decision?
- Does this decision impact the allocation of institutional resources, i.e., will it cost money and from where will the money come, is it a wise use or resources given the alternatives?
- Have I conducted adequate research to make an informed decision?
It is imperative that students have a prudent and empowered voice on Student/Faculty Committees so that the entire student body is represented.
As a new committee member it can be intimidating participating in an institutionalized committee. As a committee chair, however you do have resources. Feel free to contact the ASOSU Executive Director of Committees , a member of the Committee on Committees or any other ASOSU Executive Officer for guidance. Phone numbers and e-mail addresses are provided at the end of this handbook.
It is important that you attend every committee meeting. If you are unable to make a meeting, you should do the following:
Contact the chairperson as soon as you know you will be unable to attend
Get an agenda before the meeting. You may want to try to change your schedule so you can be there if something vital is being discussed.
Ask if you can send a proxy to vote/attend in your stead.
Get minutes of the meeting as soon as you can. This way, you will be able to stay up to date on all committee business.
LIST OF COMMITTEES
Academic Advising Council
Academic Regulations Committee
Academic Requirements Committee
Academic Standing Committee
Advancement of Teaching Committee
Baccalaureate Core Committee
Budget & Fiscal Planning Committee
Computing Resources Committee
Distance Education Committee
Faculty Recognition and Awards Committee
Student Recognition and Awards Committee
Technology Resource Funding
Undergraduate Admissions Committee
University Housing Committee